When it comes to marketing and advertising, meeting deadlines and delivering quality goods and/or services is a must. Between developing strategies, client meetings, team meetings, traveling and office work, there are many reasons agents and firms operate less-efficiently than they should. Read on to discover how online booking software can help in regard to cost-saving, time and personnel management and minimizing the risk of human error.
When appointment-scheduling software is utilized appropriately, there is no better way to book clients; it gives them the ability to book themselves through a currently existing website. With the click of a button, they are able to see agents’ current, real-time availability, choose their own appointment time and be updated along the way.
Once they are booked, calendars across all platforms are updated immediately, and everything can be synced with third-party calendars such as Google Calendar and Outlook. This not only eliminates the risk of over-booking one or more agents, it also results in fewer no-show appointments and eliminates the risk of agents or staff incorrectly entering information.
Try GigaBook’s Appointment Software for Advertising Agents
The ability to send automated reminders and notifications is extremely handy as well. If an agent is running ahead of or behind schedule, the appointment software will send notifications to clients and staff updating them on the agent’s status along the way. If an agent has a recurring meeting or travel destination, reminders are sent throughout the duration of the standing appointment. This leads to better overall communication among staff and higher satisfaction among clients.
As anyone with a basic understanding of business knows, people have to get paid for their time, expertise and final delivery, right? Well, once a project is completed, instead of sitting down, parsing through billable hours and compiling data, why not automate that process? From the beginning of a project, invoices can be created and monitored along the way, getting updated as things progress. Once finalized, they can be sent to clients and continue to be tracked and logged.
Now, what if there was a software that did all of that for you and more? Enter GigaBook online scheduling software! Using GigaBook’s appointment software, agents and firms can:
- Book clients through their current website
- Sync with third-party calendars
- Update calendars in real-time
- Send reminders and notifications to staff and clients
- Create, track and send invoices
- Reallocate time and responsibilities to specific tasks
- Much more…