Setting up an efficient event booking system can be the difference between a successful and unsuccessful company. If you’re in the business of hosting events, then you know that booking your venues, speakers, and entertainment can be a real hassle. But don’t worry, there’s an app for that!
There are lots of online event booking software options to choose from. So how do you decide which one is right for you? We’ve put together a list of the best event booking management software options to help make your decision easier.
What Is Appointment Booking Software, and How Does It Work?
The event industry is booming. According to Statista, the global events market is expected to reach $30 billion by 2030. And as the demand for events grows, so does the need for efficient event space booking software.
Event booking software helps businesses streamline the process of scheduling and managing events. From small businesses to large enterprises, these platforms offer a variety of features to help organizations run their events more smoothly.
Benefits of Using Appointment Booking Software
You can find a lot of appointment-based businesses out there. But what sets event booking software apart from the rest? Here are a few benefits that online booking software for events can offer your business.
1. No More Missed Appointments
Perhaps the most obvious benefit of using booking software is that it helps avoid missed appointments. When customers book their appointments online, they automatically receive reminders leading up to the day of their appointment. This reduces the number of customers who need to remember their appointment or double-book themselves.
2. Increased Efficiency and Productivity
When you use event appointment booking software, you’ll quickly find that your efficiency and productivity levels increase dramatically. That’s because all your appointment information is stored in one central location. That makes it easier for you and your team to access. So, there is no more wasted time looking for lost appointment books!
In addition, online booking systems often come with helpful features such as online payments and automatic email confirmations, which make bookings more organized.
3. Greater Flexibility for Customers
Another great benefit of using event booking software is that it gives customers greater flexibility when making appointments. Customers can book appointments 24/7. They can schedule an appointment with you before regular business hours.
Another thing is that they can easily reschedule or cancel their appointment, if necessary, without contacting you directly. As a result, both you and your customers will enjoy greater freedom in scheduling and avoid scheduling conflicts.
4. Detailed Reporting Capabilities
Finally, one of the best benefits of using event booking software is the detailed reporting capabilities. Detailed reports make it convenient for you to track everything from appointment times and lengths to customer satisfaction levels. This valuable data can aid you in making informed decisions on improving your business going forward.
For example, if you notice that most of your no-shows occur on Mondays at 9:00 am, consider changing your Monday morning hours or offering discounts for early-bird appointments.
How to Choose the Best Appointment Booking Software for Your Business
Managing events can be daunting. There are so many moving parts and variables to consider. So, it pays to have a booking system in place.
When choosing an event booking software, you should consider the following factors:
- Ease of use: You want a booking system that is easy to use for both you and your clients. The last thing you want is a system that is complicated and time-consuming.
- Affordability: The ideal software fits within your budget. There are plenty of options out there, so make sure you find one that is practical for you.
- Functionality: A system with all the features and functionality you need. Make sure you take the time to research all the different options before making a decision.
- Customer support: Excellent customer support is a must, especially if you are not well-versed in tech. Things will inevitably go wrong, so it’s important to have someone to help you troubleshoot when necessary. A perfect example of this is GigaBook’s Help Center.
Top Three Appointment Booking Software Providers
Not all event booking software is created equal. That is why we listed the top three event booking software providers to narrow down your hunt.
GigaBook is a fully-customizable platform that’s accessible from anywhere, on any device. It has customizable invoices and settings throughout the GigaBook platform.
You can also customize posted widgets to display your style and personality in business – you’ll never have trouble keeping organized even when away! Furthermore, you can assign tasks for staff members and monitor their progress until completion.
Using GigaBook’s event appointment scheduling software, you can:
- Use your website to accept appointments.
- Send clients notifications through text and email.
- Accept payment for bookings.
- Send reminders to staff and clients.
- Sync with third-party calendars such as Google and Outlook.
- Create, send and process invoices for clients.
- Create and assign tasks to staff members.
2. Acuity Scheduling
Acuity Scheduling is one of the market’s most popular appointment-scheduling software. It’s super easy to use and very user-friendly. You can choose from a wide variety of features such as automated reminders, online payments, integration with Google Calendar, and much more. Acuity Scheduling also offers a free trial, so you can try it before you buy.
Calendly is one of the most popular appointment-scheduling tools on the market. It integrates with Outlook, Google Calendar, Office 365, and iCloud, so you can easily keep track of your appointments. It also offers automated reminders, team management features, and integrations with over 1,000 apps through Zapier. You can sign up for Calendly’s 14-day free trial to see if it’s the right fit for you.
Get Started with GigaBook!
Free software can be useful for businesses in the short term. For one, it might cut certain costs like payroll or legal fees if you’re not able to hire outside help or on a per-need basis. But that’s about all they do!
Ultimately, this type of “free” solution just doesn’t last because “free software” is often attached to hidden expenses (like nonexistent customer service). That is why it is better to invest in a booking software subscription that can greatly benefit your business.
Out of multiple existing online event booking software in the market, GigaBook is named one of the Best Appointment Scheduling Software for 2021 by Fundera.
With GigaBook, you can decide how your online scheduler should look and function. You could choose from different templates or build it yourself with our powerful customization features that give you full control of your business dashboard!
The best part about this platform? We offer dynamic pricing. So no matter what kind of functions a business needs, there will always be something for them. Plus, GigaBook is an affordable choice for businesses because who doesn’t want more money in their pocket?