How to Successfully Schedule an Online Interview

Schedule online interviews with GigaBook!

How to Schedule Online Interview

Online job interviews have become the norm for many recruitment teams since the pandemic hit. Technology has made it easier to set up interviews over video calls without meeting in person.

Virtual interviews are more accessible than hiring someone for an office or in-person position. However, you’ll still need to plan your interview before conducting it. 

There are many things to consider before scheduling an online interview with a candidate. In this article, we will give some helpful advice on scheduling an online interview successfully.

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Scheduling Online Job Interviews with GigaBook Appointment Scheduling Software

The process of scheduling the interview is just as important as the content of the interview itself. Online scheduling software helps recruitment teams to organize interviews and manage other tasks related to the hiring process.

Recruiters can use many different types of online scheduling software, and GigaBook is a reliable tool for this purpose. GigaBook offers online scheduling software tools, including online calendars, online appointment bookings, and online CRM (customer relationship management) tools.

Booking Widgets

GigaBook’s booking widget is an application you can add to your existing website. It allows the recruitment team to receive appointments for online interviews.

Booking Widget Example

An even more significant advantage of using the GigaBook Booking Widget is that you can assign a specific recruitment employee to the task OR show available times for all team members. Once the applicant clicks the widget, it redirects to a page where they can choose a schedule. The page will show all available schedule options on the selected date.

Schedule appointment through a booking widget

Add Booking Widget to Email Signatures

Suppose you want a more convenient recruitment process. In that case, you can add a booking widget link to your individual staff member’s email signature. By doing so, your recruitment team eliminates the tedious process of individually scheduling applicant interviews. 

Using the booking widget, recruitment teams can send out a mass email to all the applicants for online interviews. You do not need your staff to set the calendar single-handedly and exchange numerous emails to devise an appropriate schedule.

Once the applicant receives the email, they can directly click the widget and choose an available schedule for the interview.

Choose the Right Interviewing Platform

Several platforms like Zoom, Google Meet, or Skype let you host a video call so you and your candidate can see and talk to each other. Once you’ve chosen a platform, create a room so you can invite your candidate to join a call at a time that works best for both of you. 

GigaBook has a Zoom integration feature. The applicant will automatically receive an email once they schedule an interview. The email notification includes the appointment information, such as the date, time, and Zoom invite. The staff member assigned to the task receives an email notification as well. It contains the applicant’s information as well as the schedule of the interview.

Summing Up

Hiring great people is one of the essential parts of growing a successful business. But it can be hard to find the best candidates, which is why many companies now use online interviews. These virtual interviews make it easy to find and interview potential candidates worldwide, with no travel required. But you’ll still need to plan your consultation before conducting it. 

You must use the right interviewing platform and choose the right tools. Incorporating GigaBook’s software in your recruitment process proves a great asset by eliminating the tedious process of communicating and scheduling appointments.

GigaBook has a lot to offer to its users. It proves to hold a significant advantage in various fields and industries. If you want to see how GigaBook can benefit your business, sign up for a FREE TRIAL!

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