Whether you run a law firm or are a lawyer working on building your own practice, there’s one thing that remains constant: The need for time- and personnel-management. Law offices balance many clients, projects, and deadlines on a daily and monthly basis, and oftentimes these can become overwhelming. There are ways to help with every day redundancy throughout the office to help staff and firms run more efficiently – it’s not a large or complex undertaking – and save both time and money along the way.
With an online booking software like GigaBook, offices can set to-do lists for team members and staff through the “project management” feature. With this, projects and tasks can be tracked, reassigned if need be and simply checked off once completed. Dividing responsibilities throughout the office will result in better communication and faster turnaround on completion dates.
Making sure everyone – you, clients, staff, consultants, etc. – stay updated is pivotal to ensuring accurate and timely information exchange. With online appointment scheduling software, you can send reminders and notifications about meetings, cancellations and reschedules through email or text. Once the GigaBook calendar is changed, it updates all appropriate parties and syncs with all third-party calendars such as Outlook and Google Calendar. This automation prevents any risk of double-bookings and fewer no-show appointments.
During any process in which a lawyer is booking billable hours, those hours along with specified rates and fees need to be updated accordingly. Using GigaBook as your software for booking, it is simple to create, send and track invoices whenever they are needed. They are also stored in the cloud, which makes it easy to update and search for past due, outstanding and paid invoices.
This is just a handful of the many ways GigaBook can help you and your firm thrive and continue to grow. The money and time saved through becoming more efficient will speak for itself, so give it try for yourself with a free, 14-day trial to GigaBook.