How to Schedule an Online Interview

Pro Tips Every Online Interviewer Should Know About

Conduct Successful Interviews with GigaBook

It can be challenging to know how to conduct interviews. Still, with the help of technology, it is possible to have a successful online interview. By following some simple steps and guidelines, recruiters can efficiently facilitate an online interview that will help them find the best candidate for the job.

Online interviews: Why conduct one instead of an in-person meeting?

Online interviews can be more convenient for the interviewer and the interviewee because they can take place at any time, from anywhere in the world. They are also great for companies who want to save on travel time and costs.

Some well-known companies that are now using online interviews are Google, Apple, and Amazon. These companies have found that online interviews are a great way to save time and money while still finding the best candidates for their open positions.

There are several reasons why a company might choose to conduct an online interview instead of an in-person meeting. Perhaps the most obvious reason is convenience. Since online interviews are flexible, it makes them an excellent option for companies with international offices or those who have a long queue of candidates to interview.

Another reason companies choose online interviews is that they are less expensive than in-person meetings. Both parties can eliminate travel costs, and there is no need for a physical location where the meeting can occur. This is especially beneficial for small businesses or startups that may need more money to fly candidates in for an in-person meeting.

Finally, online interviews are a great way to assess a candidate’s technical skills. Many companies now require candidates to complete a test or demo project as part of the interview process. And online interviews make this easy and convenient to do.

How to prepare for an online interview

By preparing ahead of time and being aware of how online interviews work, you can ensure that your meeting goes off without a hitch. The best way to conduct an online interview is by following these simple steps:

  • Secure the location and equipment

Recruiters can do a few things to prepare for an online interview. First, recruiters should ensure they have a good internet connection and a quiet place to conduct the interview. They should also test their video and audio equipment to ensure it works properly.

It is also important to review the company’s policies on online interviewing. Some companies have specific rules about how interviews should be facilitated, and it is imperative to follow these guidelines to ensure that the interview goes smoothly.

Finally, recruiters should have sufficient knowledge regarding the position they are interviewing for. This will help them develop good questions to ask the candidate.

  • Prepare interview questions

Once you’ve secured the location and working equipment for the interview, you must prepare the interview questions.

The recruiter should create a list of questions to ask the candidate. These questions should be tailored to the position they are interviewing for and designed to assess the candidate’s skills and qualifications.

  • Set up a scheduling system for online interviews

The best way to do this is to create an online scheduling system. This will allow candidates to easily see available interview schedules and help you assign interviewers to such schedules. One software in the market that you can trust in creating an online scheduling system is GigaBook.

GigaBook Appointment Booking Software is a robust cloud-based solution that allows businesses to manage their appointments online. It provides an easy-to-use online scheduling system for customers and will enable companies to track their appointments and availability online. GigaBook also offers a variety of features, such as automated notifications and messaging, as well as automated marketing.

GigaBook has been a trusted partner for many businesses. The software not only caters to online interviews but its features are built to serve any industry.

You can check out this article to learn how to create an online scheduling system using GigaBook:

How to Successfully Schedule An Online Interview

  • Familiarize yourself with the software or platform for the interview

The best way to familiarize yourself with the software or platform you will use for the interview is to test it out yourself. By familiarizing yourself with the platform, you get more comfortable with how it works. In turn, you’ll find out if there are glitches or problems that could interfere with the interview.

You can use several different software platforms for online interviews. Some popular platforms include Skype, Google Meet, and Zoom.

Each platform has its strengths and weaknesses, so choosing the one that will work best for your needs is important. For example, suppose you are interviewing many candidates. In that case, Zoom may be better than Skype, as it can handle more participants and allows people into meeting “rooms” only at the scheduled time.

Google Meet is a good option for smaller interviews, as it is free to use and easy to set up. However, it does have some limitations, such as the inability to record interviews.

Skype is a popular choice for online interviews, as it is well-known and has various features, such as the ability to record meetings. 

Zoom is another platform that has quickly become popular due to its many features, such as the ability to record interviews and host webinars. It is also stable and reliable, making it a good choice for larger interviews.


Conducting an online interview can be daunting, but following some simple tips can make the process smoother for you and the candidate.

By preparing and familiarizing yourself with the software or platform you will be using, you can avoid any potential glitches during the interview.

Additionally, it is important to create questions specifically tailored to the position you are interviewing for to get the most accurate assessment of the candidate’s qualifications. Finally, if you need help determining which platform will work best for your needs, research beforehand to find out which would be most suitable.

No matter what interview platform you select from the given choices, rest assured that you can sync them with your scheduling system. That is if you are choosing GigaBook.

GigaBook can help ease the burden of manually creating an organized calendar for each interview. All you need to do is fill out the necessary information in the system and wait for the applicants to choose from the available dates.

You’ll find more features from GigaBook that can greatly help your recruitment team. Sign up for a 14-day FREE TRIAL and see how GigaBook benefits your company’s business processes.